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Join the J&C team

Apply for the Assistant Account Executive position


Job Description

Support assigned account team with project initiation, coordination, execution and quality control.

Essential Duties or Responsibilities

  • Coordinating and routing projects through the Agency.
  • Assists with preparation of creative briefs for projects as directed by Account Executives, Account Supervisors and/or Directors
  • Proofs and QC’s all materials at each stage of the development process.
  • Monitors activity on assigned projects and communicates status of each project to appropriate agency and client contacts.
  • Maintains communications with appropriate agency and client personnel to ensure positive work flow through, weekly status reports and project timelines.
  • Reviews and reconciles monthly billing to client approved E&As and PO#s.
  • Build rapport and credibility with client, as well as with internal departments.
  • Learn to work independently and become “point” or “go- to” person (both internally and externally) on smaller projects that Account Supervisor/Director assigns AAE to manage. This means AAE figures out or takes a shot at what to do versus always waiting to be told what to do.
  • Maintains positive morale and sense of teamwork among agency staff assigned to account.
  • Coordinates production of all meeting materials.
  • Reviews monthly billing worksheets to ensure projects are tracking within budget and proposed timing.
  • Ensures requested revisions and proofs changes made, produces client recaps and emails to appropriate client contacts and maintains appropriate files.
  • Prepares client correspondence as necessary including primary responsibility for updating and distributing weekly status report to clients and daily hot sheets to internal staff.
  • Identify ways to enhance and expand relationships with members of the account, creative and development teams.

Performance Evaluation Criteria

  • Aid in tracking account revenue via accurate/timely monthly billing recap generation.
  • Aid with creation and monitoring of project estimate vs. actual.
  • Aid in accurate/timely processing and distribution of monthly billing.
  • Prepare accurate/timely hot sheets and status reports.
  • Consistently utilize agency tools and processes to help manage and deliver client work on time and on budget.
  • Assist in preparing and distributing accurate and timely creative briefs, timelines, estimates, memos, etc. utilizing agency templates.
  • Prepare and distribute weekly status report.
  • Establish and maintain current client, agency and competitive files.


  • Organized—able to sort, file and retrieve information logically and easily.
  • Multitask oriented—able to handle multiple tasks and deadlines under stress.
  • Detail oriented—attentive and accurate.
  • Flexible—able to shift gears easily.
  • Effective communicator—able to communicate to agency staff and clients. both verbally and in writing; a good listener.
  • Self-confident—able to project and instill confidence in others.
  • Self-starter— able to anticipate needs and act without direction.
  • Knowledgeable—exhibits basic understanding of various agency functions, including creative development, production, quality control and proofing.

Education and/or Experience

  • Bachelor’s degree in business, communications, English, journalism or liberal arts.
  • 2+ years of experience in an agency or client equivalent as account coordinator. Direct marketing experience a significant plus.
  • Proficient in Microsoft Word, Excel and PowerPoint.

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